General Information
Tax returns are required to be filed on a separate company basis. If your company is comprised of several legal entities, please provide the following information for each legal entity.
Note: Some states do not recognize S corporations or LLC status and will require separate legal entity returns for these types of organizations. Contact our firm if you think this may apply to your company.
-->This information is due to be received by our firm on or before February 25th, 2012.
General information needed if there have been any changes during the year:
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Address
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Contact
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Office phone
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Fax
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Email address
Other information
Provide copies of any federal and state correspondence, notices, audit adjustments, etc, received during the year that you have not previously sent to our office
Trial Balance
If you use QuickBooks 2010, 2011 or 2012, please forward an accountant’s copy or back up of your file along with your password.
If you use an earlier version of QuickBooks, please send a back up of your file along with your password.
If your company does not use QuickBooks, please provide a copy of your income and expenses via email.
Year End Bank Statements
If you do not use QuickBooks, please provide the year end bank statement or the year end checkbook balance.
Loans
Please provide documentation on any new loans taken out along with year end balance due. Please provide year end balances due on all loans.
Legal Documents
If we do not have the following, please forward copies of
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Your operating agreement
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Your buy/sell agreements
There may be items in these documents which are vital to future tax planning.
Change in Ownership
If your company has made any acquisitions or dispositions, changed legal organization or amended articles of incorporation, please provide a copy of the final signed and dated legal document.
Note: Additional information may be required.
Depreciated and Fixed Assets
If you bought new financed equipment, please provide a list of new financed equipment along with any documentation on the transactions.
W-2s
Confirm that all fringe benefits have been included in employees W-2. Examples include spousal travel, club dues, employee stock options, etc.
If we do not have electronic access to your payroll reports, please include copies of the W2 and W3.
1099s
Did your corporation make any payments in 2011 that would require it to file Form(s) 1099? These are required for any unincorporated vendor you pay $600 or more during the calendar year.
If yes, and you have filed the forms, please forward copies to us.
If yes, and you have not filed and you want our firm to prepare them, please forward us the necessary information.
Foreign Taxes
Did your company have any transactions (including sales) with individuals or businesses in foreign countries? If no, skip this section.
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Were you a US shareholder of any controlled foreign corporation?
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Does the company have signature authority or an interest in a foreign bank account?
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Was the corporation the grantor or transferor to a foreign trust?
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If you answered ‘Yes’ to any of the above questions, additional information will be required. Please contact our firm for details.
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Did your company pay any foreign individual or entity for services provided in the US? If so, did you consider withholding and filing Form 1042?
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Provide the amount of foreign taxes paid or withheld during the current year and include
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Jurisdiction
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Date of Payment
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Amount
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For the period ending
Foreign Financial Assets
New for this year, taxpayers must report foreign financial assets if the aggregate value of the assets exceeds $50,000 on the last day of the year or $75,000 at any time during the year.
Foreign financial assets include any financial account maintained by a foreign financial institution and any of the following assets not held in an account maintained by a financial institution.
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a stock or security issued by a foreign person
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any financial instrument or investment contract where the issuer is not a US person
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any interest in a foreign entity
Please supply our office with the following for any accounts
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Financial institution – name and address
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Account number
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Maximum Value Amount
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Notes
If the asset is a foreign stock provide the name and address of the issuer if not included in the foreign financial accounts indicated above.
Tax Payments/Refunds
Provide the amount of taxes paid or refund received along with
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Jurisdiction (Fed/State)
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Date of Payment Refund
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Amount of DR (CR)
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For Period
Tax Shelters – Listed and Reportable Transactions
Recent legislation could assess significant penalties (up to $200,000) for non disclosure of these transactions. Please refer to the Tax Policies database for additional information.
